ANNUAL CONSULTATIVE MEETING (ACM) 2022
11 February 2022.
Dear Member,
Annual Consultative Meeting to be held online on Saturday 26 February 2022 at 1 pm.
You are formally invited to the online meeting, your club’s ACM.
The link to join the meeting is:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGViNmFjMGQtYTQ1Zi00MWE0LTgwZjYtNmU0ODRlZDU4ZDAw%40thread.v2/0?context=%7b%22Tid%22%3a%22db52df0e-c9b2-4597-be7c-5287dcdd3805%22%2c%22Oid%22%3a%2283de5457-774d-4003-9ad1-ea3ac080955d%22%7d
Please add your full name(s) as you join the meeting.
Please find below the agenda for the ACM, chair’s report and club draft accounts. The purpose of the meeting is to present the club's annual reports, draft accounts for last year and consult with the members on how the club is developing and elect representatives to serve on the committee.
As the meeting can be very busy, unfortunately only items on the enclosed agenda can be discussed. However, you may submit questions and comments before the meeting that will be answered after the relevant report. These can be sent to secretary@mwbc.org.uk for inclusion up to 24 hours before the AGM.
Most committee positions have received only one nomination therefore no voting on these is required. The Model Boat Section has received two nominations for section leader therefore this will be voted on.
I look forward to seeing you online for the meeting. However, if you cannot attend then, please email your apologies to the secretary@mwbc.org.uk.
Yours sincerely
Gavin king
Secretary
Manvers Waterfront Boat Club
Dear Member,
Annual Consultative Meeting to be held online on Saturday 26 February 2022 at 1 pm.
You are formally invited to the online meeting, your club’s ACM.
The link to join the meeting is:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGViNmFjMGQtYTQ1Zi00MWE0LTgwZjYtNmU0ODRlZDU4ZDAw%40thread.v2/0?context=%7b%22Tid%22%3a%22db52df0e-c9b2-4597-be7c-5287dcdd3805%22%2c%22Oid%22%3a%2283de5457-774d-4003-9ad1-ea3ac080955d%22%7d
Please add your full name(s) as you join the meeting.
Please find below the agenda for the ACM, chair’s report and club draft accounts. The purpose of the meeting is to present the club's annual reports, draft accounts for last year and consult with the members on how the club is developing and elect representatives to serve on the committee.
As the meeting can be very busy, unfortunately only items on the enclosed agenda can be discussed. However, you may submit questions and comments before the meeting that will be answered after the relevant report. These can be sent to secretary@mwbc.org.uk for inclusion up to 24 hours before the AGM.
Most committee positions have received only one nomination therefore no voting on these is required. The Model Boat Section has received two nominations for section leader therefore this will be voted on.
I look forward to seeing you online for the meeting. However, if you cannot attend then, please email your apologies to the secretary@mwbc.org.uk.
Yours sincerely
Gavin king
Secretary
Manvers Waterfront Boat Club
Documents and Information
Committee Job Roles
Agenda and reports 2021
Agenda and reports 2021
Agenda
Enclosed: Agenda
Chair’s Report
Balance Sheet
Agenda for the Annual General Meeting to be held 26 February 2022
- Present –
- Welcome from the President
- Members Present
- Apologies
- Reports:
- Chairman’s Report
Questions arising from the contents of the report (to be submitted before the start of the meeting)
- Treasurer’s Report
Questions arising from the contents of the report (to be submitted before the start of the meeting)
- Election of Officials
The following were elected as only received one nomination:
President Christopher Hawkesworth 2024
Vice President Chris Wordsworth 2023
Chair Mark Benton 2023
Secretary Gavin King 2023
Treasurer Mark Toller 2024
Section Representatives (must be the nominated sport of the member nominated)
Paddlesport - Onsite Yvonne Merills White 2023
Paddlesport - Offsite Claire Cook 2023
Paddlesport - Development Jane Burren Mawson 2023
Swim Desiree Wilburn 2023
Run Kelly Rouane 2023
Triathlon Wayne Hubery 2023
Angling Phil Heaton 2023
Dragon Boating Trevor Coldron 2023
General Committee Tom Lauder 2023
The following will be elected by a vote:
Model Boating - Bryan Lindley or Steven Perkins
The committee will cover positions or co-opt for, Windsurfing, Welfare, Organiser of Meets, Volunteer Coordinator, etc.
Close of the meeting
WWC presentation
Comments and Questions
Chair's Report
Chairman’s Report 2021/22 – To be presented to ACM 26 February 2022.
Well what a year, never in my wildest expectation did I think that we would have 2400 members of the club! This is perhaps due in part to the pandemic and the huge growth in open water swimming and SUP.
The club has responded well to the ever-changing pandemic rules to enable members to use the lake and train with the club. The club is committed to developing members so that they can safety use the lake and facilities with the minimum of supervision, therefore signing as many swimmers off as possible, upskilling paddlers and sailors to operate independently remains a good way forward. This has been possible due to a relatively small band of volunteers, helpers and coaches that have enabled the members to participate and develop in their chosen skills.
We hope you get the most out of your membership by taking part in all the activities at Manvers and enjoy being part of the club. Remember the reason the costs for using the facilities are so reasonable are that we are a club and people give their time free of charge to help the club. Please feel free to help out at your club, speak to any of the committee if you are interested in volunteering.
We continue to book sessions and coaching online through webcollect, using this makes managing and measuring participation at the club definable. Thanks to all the helpers that planned and delivered these fantastic activities last year. We are looking to update this system in in 2022 so watch this space!
Over the last few years, the club/trust have strived to improve the facilities at Manvers. This year we have obtained planning permission to put a first floor into the new boat store. Along with a ground floor extension thus increasing the storage capacity in two ways. This will be a massive investment and the club/trust are trying to get prices from contractors and look how we can finance the project.
The club and trust would welcome further comments on how the various sections may wish to use this new space, so we can factor/include this in with the design feedback at the end of this meeting or email (chris.hawkesworth@manverslaketrust.co.uk with your comments).
This year we have purchased more new equipment and updated some of our older equipment. The club intends to offer any old equipment to members first at a reasonable cost. This we hope enables members to make use the lake outside club sessions and eases the congestion in the boathouse. Although with limited supply at the moment there are no plans to sell off any kit at this point.
Whole Club Review
The committee has recently undertaken a whole club review to ensure that the club structure is fit for purpose, the overall result was that it was fit for purpose. Can I thank the committee for taking to time to look at this, as it was a very positive exercise and the committee have agreed the following:
Membership Fees – from the 1st March 2022 the subscriptions will be:
Family Membership £110
Adult Membership £70
U18 Membership £33
Sign Off’s/Start Awards
Also the club currently charges for “sign offs” in open water swimming and SUP. In the future for paddlesports these will run under the British Canoeing as their start awards. All “sign offs/start awards” will cost £5 for U18* and £10 for adult, these will be used where necessary across all activities.
*U18’s must be supervised by a parent while using the lake unless agreed by the committee/section leader.
Club Rules
The club rules have been updated to the reflect the above. They have also had a wider update to keep them up to date with the latest advice from the various national governing bodies.
Paddle Sport
The section leader’s role will now be spilt in to three. We are the biggest canoe club in the country and we need a structure to manage the crazy onsite activities, develop the offsite activities and encourage members, coaches and leaders to develop in paddle sports. The committee has agreed to add a couple of positions to further support the paddle sport section, to include:
- Onsite Coordinator – to look after all onsite paddle sport activities
- Offsite Coordinator – to look after all offsite paddle sport activities
- Paddler Development Coordinator – to assist coaches/leaders and club paddlers follow pathways to enable them to develop paddling skills.
The committee have met formally (online) every month. Therefore, any club issues were dealt with rapidly online. With the rapidly growing membership and the busy sessions we needed to ensure that we could remain open to enable our members to part in activities. Can I also thank all the volunteers and members for being so sensible and understanding with the rapid changes that the club has made in response to the pandemic and maintaining social distancing.
Our new mission - To encourage participation and help members, coaches and leaders develop across all sections.
We will achieve our mission by:
- Promoting the club.
- Providing clear accurate information about the club and our programme,
- Being a friendly, supportive club, welcoming and supporting people of all abilities, younger members and families.
- Providing clean, well-maintained facilities and a supply of loan equipment
- Providing, safe, exciting, accessible programmes and activities
- Supporting all members, volunteers and coaches
Club Users:
There were just under 40,000 member sessions booked in 2021, this is about 10,000 more that in 2020, just over half of these were for Open Water Swimming. I can see that the 2022 is going to be another exhausting year for the Club.
The priority in the coming year is to support and develop members by making the club facilities accessible to as many people as possible and providing an interesting and accessible programme of sessions across all sections.
All that the club has achieved last year would not have been possible without the support of you. The members, the volunteers, the coaches, the section heads and also Committee.
The club relies on a relatively small number of people (who are all volunteers) to keep the club running and delivering a busy program year-round. This band of people enables the club to function and keep your membership fees as low as possible; to them all, we owe a massive thank you. I do not wish to name specific individuals you know who they are. THANK YOU.
Mark Benton
Mark Benton
Chair
MWBC
Accounts 2022
Accounts 2021/22 MWBC
Our financial year end is 31 January 2022 the accounts go to the Accountant after this date, so the information below shows the unaudited income and expenditure for the last 12 months.
The club is on a sound financial footing; however, we do wish to increase our cash reserves to better protect the club as our income can be seasonal in nature.
We donated £20k to the Trust towards improvements and running the boathouse, the club will donate any surplus from 21/22 to the trust toward the new boat store improvements.
The club spent over £35k on purchasing new and maintaining equipment. Having ample, good safe kit remains a priority and helps the club grow and operate safely.
The club also supported training its volunteers and coaches, including supporting its coaches and volunteers on up-skilling to help the club grow and operate safely.
We also need to continue to make provision for replacing equipment as it gets worn out through the use it gets and if we wish to offer more coaching at the club the committee will consider the best ways of funding these.
If you would like any more information, then please contact Mark Toller (Treasurer) or Mark Benton Chair) Mark.Benton@Manverslaketrust.co.uk.
Manvers Waterfront Boat Club
Financial Activities
February 2021 - January 2022
Income £118,544.37
Cost of Sales £1,548.50
TOTAL £116,995.87
Expenditures £76,014.03
Other Income £17,031.66
NET INCOME/(EXPENDITURE) £58,013.50
Our financial year end is 31 January 2022 the accounts go to the Accountant after this date, so the information below shows the unaudited income and expenditure for the last 12 months.
The club is on a sound financial footing; however, we do wish to increase our cash reserves to better protect the club as our income can be seasonal in nature.
We donated £20k to the Trust towards improvements and running the boathouse, the club will donate any surplus from 21/22 to the trust toward the new boat store improvements.
The club spent over £35k on purchasing new and maintaining equipment. Having ample, good safe kit remains a priority and helps the club grow and operate safely.
The club also supported training its volunteers and coaches, including supporting its coaches and volunteers on up-skilling to help the club grow and operate safely.
We also need to continue to make provision for replacing equipment as it gets worn out through the use it gets and if we wish to offer more coaching at the club the committee will consider the best ways of funding these.
If you would like any more information, then please contact Mark Toller (Treasurer) or Mark Benton Chair) Mark.Benton@Manverslaketrust.co.uk.
Manvers Waterfront Boat Club
Financial Activities
February 2021 - January 2022
Income £118,544.37
Cost of Sales £1,548.50
TOTAL £116,995.87
Expenditures £76,014.03
Other Income £17,031.66
NET INCOME/(EXPENDITURE) £58,013.50
